Publication Ethics

Publication Ethics Guidelines of Jurnal Elektro

Jurnal Elektro, first published in print in April 2008 and online since April 2014, is an online scientific journal managed by the Department of Electrical Engineering, School of Bioscience, Technology, and Innovation, Universitas Katolik Indonesia Atma Jaya. It serves as a platform for disseminating original research findings in various fields of electrical engineering, including but not limited to power engineering, electronics, control systems, telecommunications, computer engineering, robotics, embedded systems and the Internet of Things (IoT), signal and image processing, artificial intelligence, and information systems, along with other relevant subfields that reflect the ongoing advancement and application of electrical engineering.

Jurnal Elektro is committed to upholding the highest standards of publication ethics. This statement is based on the COPE Core Practices and the Principles of Transparency and Best Practice in Scholarly Publishing issued by the Committee on Publication Ethics (COPE), the Directory of Open Access Journals (DOAJ), the Open Access Scholarly Publishers Association (OASPA), and the World Association of Medical Editors (WAME). Cases of suspected misconduct are handled by following the COPE flowcharts.

This publication ethics statement outlines the code of ethics for all parties involved in the journal's publication process, namely the editorial team, reviewers, authors, and the journal manager. The foundation of these ethical guidelines rests on three core values:

Neutrality: ensuring freedom from conflicts of interest in the management of publications;
Fairness: guaranteeing proper authorship and recognition of scholarly contributions;
Integrity: maintaining honesty in all forms of publication, prohibiting duplication, fabrication, falsification, and plagiarism.

After reading this Publication Ethics Statement, authors are required to download the Ethics Statement and Copyright Agreement forms. The signed Ethics Statement must be uploaded as a supplementary file during the initial submission, while the Copyright Agreement must be completed before the article can be published. Both documents are submitted through the online submission system or by email to jurnal.elektro@atmajaya.ac.id.

Responsibilities of the Journal Manager

Define the journal's name, scope, and frequency, and manage accreditation and indexing when necessary.
Establish the editorial board and ensure its members have appropriate expertise.
Formalize relationships between publishers, editors, reviewers, and other parties.
Safeguard the confidentiality of contributors, including researchers, authors, editors, and reviewers.
Uphold intellectual property norms, particularly copyright laws.
Review journal policies and communicate them clearly to authors, editors, reviewers, and readers.
Develop codes of conduct for editors and reviewers.
Ensure regular and timely publication.
Secure sustainable funding for journal operations. Jurnal Elektro does not charge authors any fee and is fully funded by the publisher; editorial decisions are never influenced by commercial considerations.
Build strategic partnerships and networks.
Handle legal and licensing aspects of publication.

Responsibilities of Editors

Bridge the interests of readers and authors.
Strive for continuous improvement in publication quality.
Evaluate manuscripts solely on their academic merit (originality, significance, validity, and clarity) and relevance to the journal's scope, without regard to the authors' race, gender, sexual orientation, religious belief, ethnic origin, citizenship, institutional affiliation, or political philosophy.
Implement processes that ensure the quality of published manuscripts, including double-blind peer review by at least two reviewers.
Not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
Not use unpublished materials disclosed in a submitted manuscript for their own research without the express written consent of the author.
Recuse themselves from handling manuscripts in which they have a conflict of interest resulting from competitive, collaborative, or other relationships with any of the authors, companies, or institutions connected to the paper. Manuscripts authored by editors or editorial board members are handled by another editor and follow the same review process.
Promote academic freedom with objectivity.
Safeguard the academic record of authors.
Provide necessary corrections, clarifications, retractions, or apologies when required.
Be accountable for formatting and style, while content remains the authors' responsibility.
Actively seek feedback from authors, readers, reviewers, and editorial board members to enhance the journal.
Support initiatives to prevent research and publication misconduct, including ethical clearance.
Take reasonable responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper, in accordance with the COPE flowcharts.
Promote education in publication ethics.
Maintain openness to new ideas and differing perspectives.
Guide authors in improving their manuscripts to meet publication standards.

Responsibilities of Reviewers

Review manuscripts upon the editor's request and provide an objective evaluation to determine publication eligibility. Personal criticism of the author is inappropriate.
Decline to review manuscripts with which they have a conflict of interest, or for which they feel unqualified or unable to provide a prompt review, and notify the editor.
Treat any manuscript received for review as a confidential document; do not show it to or discuss it with others, and do not upload it to generative AI tools (see the Generative AI Policy).
Not use unpublished materials disclosed in a manuscript under review for their own research.
Provide constructive feedback and suggestions for manuscript improvement, with supporting arguments.
Identify relevant published work that has not been cited by the authors, and bring to the editor's attention any substantial similarity or overlap between the manuscript and any other published paper.
Re-evaluate revised manuscripts to ensure they meet academic standards.
Complete reviews in a timely manner, adhering to the journal's review form and scientific integrity (e.g., research methods, validity of data, and soundness of conclusions).

Responsibilities of Authors

Present an accurate account of the work performed and an objective discussion of its significance, with sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
Ensure that the work is entirely original and that any work or words of others are appropriately cited or quoted. Plagiarism in all its forms constitutes unethical publishing behavior and is unacceptable.
Declare that the submitted manuscript is original, has not been previously published, and is not under consideration elsewhere in any language. Submitting the same manuscript to more than one journal concurrently is unacceptable.
Ensure all listed authors meet authorship criteria: all those who made significant contributions to the conception, design, execution, or interpretation of the study should be listed as co-authors, and others who participated in certain substantive aspects should be acknowledged. The corresponding author ensures that all co-authors have approved the final version and agreed to its submission. Author contributions are stated using the CRediT taxonomy. Requests to add, remove, or reorder authors after submission must be justified in writing and agreed by all authors.
Take collective responsibility for the work and content of the article, including methods, analysis, and details.
Disclose sources of funding and any financial or other substantive conflict of interest that might influence the results or interpretation of the manuscript.
Provide the raw data in connection with a paper for editorial review when requested, and be prepared to retain such data for a reasonable time after publication.
Obtain ethical approval from an appropriate committee for research involving human participants, personal data, or animals, and state the approval in the manuscript.
Disclose any use of generative AI or AI-assisted technologies in accordance with the Generative AI Policy. AI tools cannot be listed as authors.
Acknowledge any limitations in the research.
Respond professionally and promptly to reviewer comments.
Promptly notify the editor upon discovering a significant error or inaccuracy in their own published work, and cooperate with the editor to correct or retract the paper.
Inform the editor if the manuscript needs to be withdrawn.

Authorship Criteria

Jurnal Elektro follows the authorship guidance of the Committee on Publication Ethics (COPE) and the contributor roles of the CRediT taxonomy.

Eligibility. Each person listed as an author must meet all of the following:

made a substantial contribution to the conception or design of the work; the development of hardware, software, or methods; or the acquisition, analysis, or interpretation of data;
drafted the manuscript or revised it critically for important intellectual content;
approved the final version submitted and any revised version; and
agreed to be accountable for the parts of the work they contributed, and can identify which co-authors are responsible for the other parts.

Providing funding, general supervision, laboratory access, technical support, or language editing alone does not justify authorship; such contributions should be recognised in the Acknowledgments. Guest (honorary) authorship and ghost authorship are not acceptable. Generative AI tools cannot be authors (see the Generative AI Policy).

Contribution statement. The contribution of each author must be described in the Author Contributions section using CRediT roles, as set out in the Author Guidelines (Section 9.17).

Corresponding author. The corresponding author:

acts on behalf of all authors in communication with the journal;
confirms at submission that all listed authors meet the criteria above and have approved the manuscript;
ensures that the author list and order in the submission metadata match the manuscript;
shares reviewer comments, proofs, and decisions with all co-authors; and
remains the contact for post-publication queries, corrections, and discussion.

Changes to authorship.

Before acceptance: requests to add, remove, or reorder authors must be sent by the corresponding author to the editor, stating the reason and including written agreement from all authors, including any author being added or removed. The editor may pause handling of the manuscript until the request is resolved.
After acceptance and before publication: changes are made only in exceptional cases, under the same conditions, and at the editor's discretion.
After publication: changes require a published correction (corrigendum) and follow the COPE guidance on authorship changes.

Authorship disputes. The journal does not adjudicate the merits of authorship disputes between authors. When a dispute arises, the editor will ask the authors to resolve it among themselves, follow the relevant COPE flowcharts, and, where necessary, refer the matter to the authors' institution(s) for investigation. The manuscript may be withheld from further processing or publication until the dispute is resolved.

Plagiarism Screening

Every submitted manuscript is screened for similarity using Turnitin before it is sent for review. Manuscripts with a similarity index above 20% (excluding references) are returned to the authors for revision or rejected, depending on the nature of the overlap. Manuscripts found to contain plagiarism at any stage, including after publication, are handled according to the COPE flowcharts on suspected plagiarism.

Handling of Allegations of Research and Publication Misconduct

Jurnal Elektro takes all credible allegations of misconduct seriously and handles them in accordance with the COPE flowcharts and the COPE Core Practices.

Scope. This procedure covers suspected:

fabrication or falsification of data, measurements, or simulation results;
plagiarism, including self-plagiarism and text recycling;
inappropriate manipulation of images, figures, oscilloscope captures, or other experimental evidence;
duplicate or redundant publication, and simultaneous submission;
citation manipulation;
authorship misconduct;
undisclosed conflicts of interest;
research conducted without required ethical approval or consent;
misuse of confidential peer-review information; and
undisclosed or prohibited use of generative AI.

Reporting. Anyone (reader, reviewer, editor, author, or third party) may raise a concern by writing to the Editor-in-Chief at jurnal.elektro@atmajaya.ac.id. The report should identify the manuscript or article, describe the concern, and include supporting evidence where possible. Anonymous reports are considered if they contain sufficient specific evidence.
Initial assessment. The Editor-in-Chief, or another editor without a conflict of interest, decides whether the concern falls within this procedure and whether there is sufficient evidence to proceed. Concerns that are clearly unfounded are closed, and the person who raised them is informed.
Confidentiality. Allegations are handled confidentially and shared only with those who need to know. The identity of the person raising the concern is not disclosed to the authors without their consent, unless required by law.
Evidence assessment. The editor gathers and examines the relevant evidence, which may include similarity reports, comparison with earlier publications, image analysis, the original data, code, or images (which the authors may be asked to provide), and advice from reviewers or independent experts.
Author response. The authors are informed of the concern and invited to respond with an explanation and evidence. Their response is assessed before any decision is made.
Institutional involvement. If the response is unsatisfactory, or the matter requires investigation beyond the journal's capacity, the editor may refer it to the authors' institution or another appropriate body and await its findings.
Decision and corrective action. Depending on the findings, outcomes may include no action if the concern is not substantiated; an educational letter to the authors; rejection of the manuscript; publication of a correction; an expression of concern while an investigation is ongoing; retraction of the article (see Corrections, Retractions, and Expressions of Concern); or notification of the authors' institution.
Appeal. Authors may appeal a decision made under this procedure by writing to the Editor-in-Chief with new evidence or arguments, as described under Complaints and Appeals. The appeal is reviewed by an editor or editorial board member not previously involved in the case.
Records. The journal keeps a confidential record of each case and its outcome.

Corrections, Retractions, and Expressions of Concern

Jurnal Elektro follows the COPE Retraction Guidelines. Minor errors that do not affect the findings are corrected by publishing a corrigendum (author error) or erratum (publisher error) linked to the original article. Articles are retracted when there is clear evidence that the findings are unreliable, constitute plagiarism, report unethical research, or have been published elsewhere without proper cross-referencing. A retraction notice is published and linked to the original article, which remains available online but is clearly marked as retracted. An expression of concern may be published while an investigation is ongoing.

Complaints and Appeals

Authors who wish to appeal an editorial decision, or anyone who has a complaint about the journal's process or a published article, may write to the Editor-in-Chief at jurnal.elektro@atmajaya.ac.id, stating the grounds for the appeal or complaint. Appeals are considered by the Editor-in-Chief, who may consult an editorial board member not previously involved with the manuscript. The decision on an appeal is final.

Conflicts of Interest

A conflict of interest exists when a financial, personal, professional, institutional, or other relationship could influence, or be perceived to influence, a person's judgement about a manuscript. Jurnal Elektro follows the COPE guidance on conflicts of interest.

Authors must declare any relevant interest in the Conflict of Interest section of the manuscript (Author Guidelines, Section 9.18), such as:

funding sources;
employment or consultancy;
patents or patent applications;
commercial interests in products, devices, or software evaluated in the work; and
personal relationships.

Funding is also stated in the Acknowledgments. If there is no conflict, authors state: "The authors declare no conflict of interest."

Reviewers must decline an invitation, or inform the editor before reviewing, if they:

work at the same institution as any author or have recently collaborated with them;
are a supervisor, student, or relative of an author;
are a direct competitor;
have a financial interest in the outcome; or
otherwise cannot give an impartial assessment.

Because review is double-blind, reviewers who recognise the authors should inform the editor.

Editors do not handle manuscripts in which they have a conflict of interest of the kinds listed above. Such manuscripts are reassigned to another editor without a conflict, who manages the review and the decision. The conflicted editor has no access to the review records of that manuscript.

Manuscripts by editorial team members. Manuscripts authored by the Editor-in-Chief, editors, or editorial board members are handled by another editor, are reviewed by at least two independent external reviewers under the same double-blind process, and receive no preferential treatment.

Undisclosed conflicts discovered during review or after publication are handled under the misconduct procedure above and may lead to a correction or, in serious cases, retraction.

Publisher independence. Editorial decisions are made independently of the publisher and of any funding body. The journal charges no author fees (see Author Fee).

Data Sharing and Reproducibility

Authors are encouraged to make the data, code, and materials that support their findings available, for example in a public repository, and to include a data availability statement in the manuscript. Where data cannot be shared for legal or ethical reasons, this should be stated.

Post-publication Discussion

Jurnal Elektro welcomes scholarly discussion of the articles it publishes and handles comments in accordance with COPE guidance on post-publication discussions and corrections.

How to submit a comment. Readers may send a comment or letter to the editor concerning a published article to jurnal.elektro@atmajaya.ac.id. The comment should identify the article by title and DOI; set out the scholarly point clearly and concisely; be supported by evidence or references; and include the commenter's name and affiliation. Comments must be professional and must not contain personal attacks.

Assessment. The editor assesses each comment for relevance, scholarly merit, and tone. Comments that are not substantive, are defamatory, or repeat points already addressed are not pursued. The editor may seek advice from a reviewer.

Author response. If a comment raises a substantive issue, the editor forwards it to the corresponding author and invites a response.

Publication of discussion. At the editor's discretion, a substantive comment and the authors' response may be published together, linked to the original article.

Relationship to corrections and retractions. If a comment reveals an error, a correction is published (see Corrections, Retractions, and Expressions of Concern). If it raises possible misconduct, the matter is handled under the misconduct procedure above. Discussion does not replace these processes.

Publication Ethics